FOI24/25 027 Contract Register and Procurement Strategy

I am writing to submit a Freedom of Information request for information related to the organisation's contracts register, procurement strategy document, and contact details. Please find the detailed requests below:

1.       Contract Register Request:

I am seeking the full and entirety of the organisation's contract register or database. The register should include the following columns/headings or something similar:

•           Contract Reference -Unique reference number associated with the contract.

•           Contract Title

•           Procurement Category –

•           Supplier Name

•           Spend (Total, Annual or contract value)

•           Contract Duration

•           Contract Extensions

•           Contract Start Date

•           Contract Expiry Date

•           Contract Description [Please provide me with as much detail as possible.]

•           Contact Owner (Person that manages the contract register)

•           Contact details of section 151 officer

•           CPV codes/Pro-Class

•           How many contracts are currently held on the contract register

If any of the headings within your contract register has not been provided, please state this within your response.

Please provide the contract's register file in Excel format.

2.       Procurement Strategy Document Request:

•         Can the organisation provide a full version of their Procurement Strategy for the fiscal year 2024-2025?

•         If the Procurement Strategy is a strategic direction (2022-2025) instead of an annual plan, please provide an update document for 2023-2024. If an update cannot be provided, please provide information on when an update is planned to be published.

•         We require the full document. If any parts of this document have been removed, please state this within your response.

3.       Contact Details Request:

•         Provide contact details of the person responsible for API or data sharing, including [Name, Job Title, Telephone, Email Address].

•         Provide contact details of the person responsible for the actual contract's register, including [Name, Job Title, Telephone, Email Address].

IMPORTANT:

1. If the organisation has a CRM system or a similar system, ensure there is a facility to download and extract contract data.

2. If providing a weblink to a portal, ensure that all contracts are included, as some organisations may only upload a small portion of their contracts.

3. For organisations planning to make an exemption around spend, clarify that the spend information requested is an overall figure, and a complete breakdown is not required.

Please provide the contract's register file in Excel format.

1. Contract Register Request

Our Section 151 officer is Alan Dickson.

The person managing the contract register is Justin Lilley.

You can contact both through our procurement team inbox at: procurement@sqa.org.uk

The rest of the requested information can be found on Public Contracts Scotland, available here.

This provides an option to download the contract register as an excel file.

2. Procurement Strategy Document Request:

While our aim is to provide information whenever possible, the information requested is exempt from disclosure under section 27(1) of the Freedom of Information (Scotland) Act 2002 as it is held with a view to being published at a future date, within the next 12 weeks. Unfortunately, we are unable to provide an exact date as the document is being finalised. However, I have attached our procurement strategy for 2020-2023, which will remain relevant until the 2024-2025 Procurement strategy will be available. We will inform you when the new strategy is published.

3. Contact Details Request:

The answer to both questions is our procurement manager, Justin Lilley.

You can contact him at procurement@sqa.org.uk .

Procurement Strategy 2020- 2023 (292 KB)