FOI22/23 085 Contract Information

Date published: 26/10/2022

This is a request for information that relates to the organisation’s contracts around ICT contract(s) for Server Hardware Maintenance, Server Virtualisation Licenses and Maintenance and Storage Area Network (SAN) Maintenance/Support, which may include:

●        Server Hardware Maintenance- contracts relating to the support and maintenance of the organisation’s physical servers.

●        Virtualisation Maintenance/Support/ Licensing (VMware, Solaris, Unix, Linux, Windows Server)

●        Storage Area Network Maintenance/Support (EMC, NetApp etc)

For each of the type of contract described above, please can you provide me with the following data. If there is more than one contract, please split the information for each separate supplier this includes annual spend

1.       Contract Title: Please provide me with the contract title.

2.       Type of Contracts (ABOVE): Please can you provide me with one or more contract types the contract relate to: Server Hardware, Virtualisation, SAN (Storage Area Network)

3.       Existing/Current Supplier:  Please provide me with the supplier’s name for each contract.

4.        Brand:  Please state the brand of hardware or software 

5.       Operating System / Software (Platform): (Windows, Linux, Unix, vSphere, AIX, Solaris etc.) Please state the operating system used by the organisation.

6.       Annual Average Spend: Please provide me with the most recent annual spend for this contract?

7.       Contract Duration: (Please can you also include notes if the contract includes any contract

Extension periods.)

 8.       Contract Expiry Date: Please can you provide me with the date of when the contract expires.

 9.       Contract Review Date: (An approximate date of when the organisation is planning to review this particular contract.)

 10.   Purchase of Servers: Could you please provide me with the month and year in which most/bulk of servers were purchased.

 11.   Number of Physical Server: Please can you provide me with the number of physical servers.

 12.   Number of Virtual Servers: Please can you provide me with the number of Virtual servers’ servers.

 13.   Brief Contract Description: I require a brief description of the service provided under this contract. Please do not just put maintenance. I need at least a sentence.

 14.   Contract Owner: (The person from within the organisation that is responsible for reviewing and renewing this particular contract. Please include their full name, job title, direct contact number and direct email address.)

If this service is part of a managed contract, please can you send me the contract information for this managed service including Hardware Brand, Number of Users, Operating System, and contact details of the internal contact responsible for this contract

1.       Contract Title: Please provide me with the contract title.

Managed Services/Virtual Server Infrastructure/ Direct Purchases under the Scottish Government framework (SWAN)

2.       Type of Contracts (ABOVE): Please can you provide me with one or more contract types the contract relate to: Server Hardware, Virtualisation, SAN (Storage Area Network)

Server Hardware

Virtualisation

Storage

3.       Existing/Current Supplier:  Please provide me with the supplier’s name for each contract.

Capita

4.        Brand:  Please state the brand of hardware or software

Hardware – HP, Sun, IBM, Cisco, Lenovo

Virtual – Vmware

Software – Windows, Centos, RHEL, Debian, Nettapp

5.       Operating System / Software (Platform): (Windows, Linux, Unix, vSphere, AIX, Solaris etc.) Please state the operating system used by the organisation. –

Windows, Linux, Unix, SQL, Ingres, Oracle

6.       Annual Average Spend: Please provide me with the most recent annual spend for this contract? –

Current year spend so far is £265K,

7.       Contract Duration: (Please can you also include notes if the contract includes any contract Extension periods.)

Swan Framework was awarded in 2014 and expires in March 2023. There is an option to extend for 3 years to March 2026

8.       Contract Expiry Date: Please can you provide me with the date of when the contract expires. –

As per 7 above

9.       Contract Review Date: (An approximate date of when the organisation is planning to review this particular contract.)

The current SWAN framework has been retendered, SQA await news on the award of the new framework. Under the current framework we can extend for 3 years, as per point 7 above

10.   Purchase of Servers: Could you please provide me with the month and year in which most/bulk of servers were purchased. –

Servers have been bought at various over the years. We are unable to give definitive dates on when they were purchase.

11.   Number of Physical Server: Please can you provide me with the number of physical servers. –

35

12.   Number of Virtual Servers: Please can you provide me with the number of Virtual servers’  servers. –

390

13.   Brief Contract Description: I require a brief description of the service provided under this contract. Please do not just put maintenance. I need at least a sentence.

Network Infrastructure Maintenance and Support – entails “maintenance and support for key IT network infrastructure equipment, including switches, routers, firewalls, and peripheral equipment”

Virtual Server Infrastructure – SQA went to the market to refresh their virtual server infrastructure. We gave bidders details on our current estate and provided a list of requirements under hardware and software that they should price on.

SWAN Framework – Allows SQA to purchase hardware, services and added value services under the framework. SQA has migrated services over to this framework

14.   Contract Owner: (The person from within the organisation that is responsible for reviewing and renewing this particular contract. Please include their full name, job title, direct contact number and direct email address.) .

Justin Lilley, Procurement Manager, 0345 213 5208, justin.lilley@sqa.org.uk ,

If this service is part of a managed contract, please can you send me the contract information for this managed service including Hardware Brand, Number of Users, Operating System, and contact details of the internal contact responsible for this contract. – See above