FOI21/22 119 CCTV Maintenance and Support Contract
FOI reference: 21/22 119
Date received: 21/12/2021
Date responded: 22/12/2021
Information requested
The information I require is to do with the organisation’s CCTV maintenance and support contract.
Please can you send me the information stated below:
1. Supplier of the contract for CCTV maintenance and support
2. How much the Organisation spend annually with the supplier? (if multiple suppliers please list the annual spend for each)
3. What is the expiry date of this contract?
4. What is the duration of the contract?
5. What is the review date of this contract? If possible the likely outcome of this review
6. The primary brand of the CCTV equipment. I don’t require the model just the brand. If there is various brands could you please list?
7. What is the total number of cameras in use/under this contract?
8. The description of the services provided under this contract. Please state if this contract includes more than just CCTV services.
9. Contact details of the employee responsible for the contract between the supplier and the organisation. Can you please provide me with their full contact details
If there is no CCTV maintenance contract in place
1. What is the brand of CCTV cameras in use? if there is variety could you please send me a list? I do not need the serial number or model just the brand.
2. How much is the average annual spend on the in-house maintenance?
3. How many cameras are in use?
4. Is there a plan to review this at any point, if so what would the date be?
5. Who is in charge of overseeing the in-house maintenance?
If there is no maintenance contract or in-house maintenance in place, is there a ad-hoc agreement?
If yes,
1. Who is the supplier? Is this varies could you please list?
2. What is the brand of CCTV cameras in use? if there is variety could you please send me a list? I do not need the serial number or model just the brand.
3. How many cameras are in use?
4. How much is the average annual spend on the ad-hoc agreement?
5. What is the date it is to be reviewed?
Response
1. Supplier of the contract for CCTV maintenance and support
The supplier is Emtec Group Ltd.
2. How much the Organisation spend annually with the supplier? (if multiple suppliers please list the annual spend for each)
CCTV maintenance and support is built into the contract and is not shown as a separate cost. The approximate spend per year is £45k.
3. What is the expiry date of this contract?
The expiry date of the contract is 30 October 2024.
4. What is the duration of the contract?
The duration of the contract is three years with the option to extend for 12 months.
5. What is the review date of this contract? If possible the likely outcome of this review
The review of the contract will take place in the September 2023 to determine whether to extend or start the re-tender process. The likely outcome is that the tender will be extended.
6. The primary brand of the CCTV equipment. I don’t require the model just the brand. If there is various brands could you please list?
The primary brand is Panasonic
7. What is the total number of cameras in use/under this contract?
There are 24 cameras at the Lowden building at Dalkeith and eight at the Optima building in Glasgow.
8. The description of the services provided under this contract. Please state if this contract includes more than just CCTV services.
The contract covers more than just CCTV. The contract title is Maintenance of Mechanical and Electrical Services.
9. Contact details of the employee responsible for the contract between the supplier and the organisation. Can you please provide me with their full contact details
The contact for this is the Procurement Manager, contact them by completing the form
As there is a CCTV maintenance contract in place, the following requests are not applicable.
If there is no CCTV maintenance contract in place
1. What is the brand of CCTV cameras in use? if there is variety could you please send me a list? I do not need the serial number or model just the brand.
2. How much is the average annual spend on the in-house maintenance?
3. How many cameras are in use?
4. Is there a plan to review this at any point, if so what would the date be?
5. Who is in charge of overseeing the in-house maintenance?
If there is no maintenance contract or in-house maintenance in place, is there a ad-hoc agreement?
If yes,
1. Who is the supplier? Is this varies could you please list?
2. What is the brand of CCTV cameras in use? if there is variety could you please send me a list? I do not need the serial number or model just the brand.
3. How many cameras are in use?
4. How much is the average annual spend on the ad-hoc agreement?
5. What is the date it is to be reviewed?